Know

Types of Disasters

This lesson will discuss three types of disasters: natural disasters, terrorism, and pandemics. As a Program Manager, you have three key responsibilities in any disaster. Your job is to plan, prepare and protect. There are safety measures that are common regardless of the type of disaster, but there are also disaster-specific safety measures that will be covered in this lesson.

Your actions during an emergency create an atmosphere of stability and security. Children and youth are particularly vulnerable and count on you to take all emergencies seriously and handle them effectively in accordance with your PUBLICprogram's policies.

Natural Disasters

The type of natural disaster that you are likely to encounter is mostly dependent on the area in which your program is located. For example, if your program is located in California it would be important that you and your staff are prepared for earthquakes. Natural disasters include: floods, tornadoes, hurricanes, blizzards, ice storms, earthquakes, wildfires, extreme heat waves and tsunamis. As a result of these natural disasters, there are secondary emergencies, such as natural gas explosions and power and water outages, which compound the difficulties. In the case of a natural disaster, you might have to evacuate your facility and possibly relocate to another location.

Planning for Natural Disasters

• Follow all emergency essential operating procedures.
• Familiarize yourself with all aspects of your program's plan so you can better prepare your staff.
• Identify emergency essential personnel who must report to work during PUBLICprogram closures.
• Ensure that smoke detectors, carbon monoxide detectors, and fire extinguishers are working and document this monthly.
• Develop evacuation plans that include: evacuation procedures, relocation destination, and how to escort and transport everyone to the destination. Include evacuation plans for children with disabilities and chronic medical conditions. Evacuation locations might be different based on the type of natural disaster or emergency.
• Ensure evacuation sites can accommodate the needs of children and youth prior to an emergency and that emergency supplies are in place.
• Create an emergency provisions checklist that at a minimum includes: well-stocked first-aid kits, 72 hours' worth of food, water, baby formula, blankets, a battery-operated radio, and flashlights with extra batteries.
• Create a children's activity provisions checklist that at a minimum includes basic art supplies, such as paper and crayons and books.
• Develop crisis communication plans for staff and families that include how information gets communicated, when information gets communicated, and by whom; keep it simple to reduce miscommunication.
• Develop a system for protecting and backing up family, child, and program records electronically, including health and safety information needed during an emergency.
• Develop a plan for who is responsible for important tasks during an emergency and who is responsible in your absence.
• Develop a business continuity plan in case you need to relocate for an extended period of time.
• Create a memorandum of understanding with behavioral health personnel to provide counseling support.

Preparing for Natural Disasters

• Ensure that two or more emergency phone numbers for families and staff members are current.
• Train new staff on emergency policies and procedures.
• Use ongoing professional development to keep all staff and volunteers up to date on evacuation policies and procedures.
• Post primary and secondary evacuation routes and procedures in classrooms, hallways and common areas.
• Post emergency telephone numbers including police, fire, rescue, and poison control by all telephones.
• Practice and document routine drills according to your program's policies ; practice them at different times of the day so they aren't predictable.
• Practice shelter-in-place drills according to your program's policies .
• Provide children with age-appropriate information about natural disasters without frightening them. Purchase books that show children how to cope with significant change.
• Provide families with procedures for natural disasters.
• Practice problem-solving scenarios and incorporate input into the plan.
• Provide a list of resources available in the community.

Protecting Everyone During and After Natural Disasters

Hurricane Katrina provides a good example of how important planning and preparation are for dealing with the devastation of a natural disaster. Hopefully, those painful memories provide everyone with a better understanding of how best to handle the aftermath of such terrible acts of nature.

• Provide a list of local, state, and federal resources to families and staff.
• Identify essential personnel who can assist with securing necessary resources.
• Provide an emotionally supportive environment for families, children, and staff that allow them to express fears and grief.
• Provide a predictable daily routine as much as possible.
• Observe for stress disorders in children, families, and staff.
• Provide referrals to mental health personnel who can help families, children and staff cope and manage their stress.

Planning for Acts of Terrorism

Acts of terrorism can be against individuals or groups and include either threats or actual acts such as bombings, shootings, kidnapping, hijacking, and the use of biological weapons. Depending on the circumstances, you would most likely shelter in place when there are threats or acts of terrorism.

• Follow your program's emergency operating procedures.
• Create a shelter-in-place plan that includes the designated shelter-in-place location for each classroom and common area in the program and how to seal off the program.
• Create an emergency provisions checklist that at a minimum includes: Well-stocked first-aid kits, 72 hours' worth of nonperishable food, bottled water, baby formula, diapering supplies, blankets, a battery-operated radio, and flashlights with extra batteries.
• Develop crisis-communication plans for staff and families that include how information gets communicated, by whom, and what the message will be. Keep it simple to eliminate miscommunication.
• Develop a plan for who is responsible for important tasks during an emergency, who is responsible in your absence, and who is responsible for administering first aid.

Preparing for Acts of Terrorism

• Post shelter-in-place diagrams and procedures in each classroom and common area.
• Practice shelter-in-place drills at least quarterly, including gathering children's records, placing name tags on each child, using attendance sheets to make sure all children are accounted for, having everyone take cover, and placing an X on the door to denote that all children have been evacuated or are safe; include families.
• Utilize ongoing professional development to keep all staff and volunteers up to date on shelter-in-place policies and procedures.

Protecting Everyone During and After Acts of Terrorism

Everyone who is old enough will remember where they were on 9/11. Our world as we knew it was forever changed. 9/11 is an example of an external act of violence. The most important thing to do after an act of violence of any kind is to return to some sense of normalcy as quickly as possible. This can be very difficult, as everyone handles these tragic events differently.

• Familiarize yourself with your program's specific resources available as well as community resources.
• Help children, families and staff cope with the stress of the event by keeping them from frightening scenes, remaining calm, and assuring them you will keep them safe.
• Provide an emotionally supportive environment for families, children and staff that allow them to express fears and grief.
• Provide a predictable daily routine as much as possible.
• Provide quiet areas away from noise and activity; provide ample time for outdoor play.
• Observe for stress disorders in children, families and staff.
• Provide referrals to mental health personnel who can help families, children and staff cope and manage their stress.

Pandemics

Pandemics are the rapid spread of severe and potentially deadly illnesses. . Pandemics can result in mandatory closing by a public health official. The Coronavirus disease (COVID-19) is an example of a pandemic that disrupted the lives of children, youth, families, and staff. Coronavirus also required programs to make changes to keep everyone healthy and safe.

Planning for Pandemics

• Follow your program's emergency essential operating procedures.
• Connect with your local health department and include them in all aspects of your planning and preparation activities.
• Develop crisis communication plans for staff and families that include how information gets communicated, when information gets communicated, and by whom; keep it simple to reduce miscommunication.
• Develop a business-continuity plan to carry on essential business functions while the program is closed.

Preparing for Pandemics

• Practice regular infection-control measures utilizing your program's specific health and sanitation policies regulations.
• Provide ongoing professional development to staff and volunteers so they are informed about how to identify a potential pandemic and what to do in case of a pandemic.
• Ensure that operating procedures and response plans reflect up-to-date information from your local health department.

Protecting Everyone During and After Pandemics

• Practice social distancing, which involves avoiding public places during epidemics to reduce contact between sick and unaffected persons.
• Follow recommendations for mask-wearing and social distancing to reduce the spread of illness.
• Follow quarantine guidelines and recommendations for excluding children and staff who have been exposed or have symptoms of an illness.
• Follow contact-tracing protocols based on your program's Service's policies and procedures.
• Provide regular communication to families and staff as to the status of the program.
• Provide children and youth with developmentally appropriate information to help them understand the pandemic and how adults are working to keep them safe.

Supervise & Support

In addition to keeping children, youth and staff safe on a daily basis, a Program Manager needs to be prepared for emergencies. This includes planning and preparing for emergency situations. Emergencies could happen at any time so you will always need to be prepared. If ever your program is involved in an emergency, you want to know that your planning and preparation created the best possible outcome for children, staff and families.

Watch the following video on the importance of being prepared for emergencies.